Bookkeeping for Fitness & Health Businesses.
Memberships, class packs, deferred revenue, and instructor pay — bookkeeping for gyms, yoga and pilates studios, personal trainers, and fitness coaches across the GTA West.
Bookkeeping built around recurring revenue.
Fitness businesses have a financial shape that confuses most bookkeepers: subscription revenue that needs deferring, multi-class packs that hit cash before service is delivered, instructors paid as contractors or split-rev models, and merchandise sitting on the side.
We've worked with yoga and pilates studios, personal trainers, gyms, and fitness coaches. Our monthly reports focus on the metrics that actually matter for fitness: revenue per member, active vs. lapsed, class utilization, and instructor cost as a percentage of revenue.
What's specifically included
- Recurring-revenue setup so subscriptions are tracked monthly
- Class-pack and credit-pack tracking with deferred revenue
- Instructor and contractor expense management
- Merchandise and ancillary revenue separation
- HST tracking on memberships and merchandise
- Monthly insights on revenue per member and instructor costs
Where we add value
The mechanical bookkeeping is the same across industries — categorize, reconcile, report. The advisory work is different. For fitness & health businesses businesses, the questions we help you answer every month are specific to how your industry actually operates.
Common questions from fitness & health businesses owners
How do you handle deferred revenue from class packs?
We set up deferred-revenue tracking so prepaid packs are recognized as classes are used, not when cash hits. This gives you accurate monthly P&Ls.
Are personal trainer fees subject to HST?
It depends on the trainer's revenue and structure. Generally yes once a sole trainer crosses the small-supplier threshold. We'll review your specific situation during onboarding.
Can you integrate with my booking software?
We work primarily with QuickBooks Online and reconcile against deposits from your booking platform (Mindbody, Wodify, ClassPass, etc.).
Do you work with online-only fitness coaches?
Yes — many of our clients are online-only. The mechanics are the same; we focus more on subscription tracking and less on physical merchandise.