Bookkeeping for Clinics & Independent Practitioners.
Insurance billing, HST exemptions, multi-practitioner splits, and clean records for tax season — bookkeeping for chiropractors, physios, RMTs, naturopaths, dentists, and independent clinics across the GTA West.
Clinic bookkeeping done right.
Healthcare clinics have financial nuances that catch out generic bookkeepers: HST exemption rules vary by service, insurance reimbursements arrive in lumps, multi-practitioner clinics need fee-split tracking, and many practitioners run as both employees and contractors of their own clinic.
We've worked with chiropractors, registered massage therapists, physiotherapists, naturopaths, and small independent clinics. Our monthly reports give the operating picture — practitioner utilization, revenue per visit, and where the margin actually sits.
What's specifically included
- HST treatment review for each service line
- Insurance reimbursement tracking and reconciliation
- Multi-practitioner fee-split setup and tracking
- Practitioner cost tracking — contractor or employee
- Equipment, supplies, and dispensing inventory tracking
- Monthly insights on revenue per visit and practitioner mix
Where we add value
The mechanical bookkeeping is the same across industries — categorize, reconcile, report. The advisory work is different. For clinics & independent practitioners businesses, the questions we help you answer every month are specific to how your industry actually operates.
Common questions from clinics & independent practitioners owners
Are RMT or chiropractic services subject to HST?
Most healthcare services rendered by qualifying practitioners are HST-exempt, but specific service lines (some wellness, cosmetic, or non-therapeutic services) may not be. We review every clinic's mix during onboarding.
Can you handle multi-practitioner fee splits?
Yes. We set up tracking so each practitioner's revenue and fee split is visible separately, which makes month-end reconciliations and year-end filings far easier.
How do you handle insurance company reimbursements?
We reconcile insurance lump-sum deposits against your billing software so you can see receivables aging and unpaid claims clearly.
Do you work with clinics that have multiple locations?
Yes — multi-location is supported, with class or location tracking in QuickBooks Online so each location's P&L is visible separately.